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Trello priority matrix8/28/2023 ![]() ![]() Take a look at some of the important aspects of the time management matrix Source CRITICAL OR IMPERATIVE MATTERSĬertain things happen unexpectedly such as but not limited to accidents, critical scenarios, and other extremely unpleasant incidences. After analyzing the crux of these two elements, we can apply the concept in our lives and set things straight as far as work is concerned. the urgency of the substance and of course the correlation between time management and its impact on your work. Once you get the hang of it, you will be able to work efficiently in the long run.įirst, we have to understand that there are two main parts of this discussion – i.e. Don’t worry, this is not a complex concept. It does have its consequences eventually, and that’s why it is super important to be aware of the 4 quadrants of the time management matrix. The priority and order of tasks are sometimes overlooked. It is human nature that we prefer doing things that are urgent regardless of foreseeing their fruitfulness. As a result, the pace of doing things and results vary accordingly. Therefore, this means that everyone does things according to their perception. I’ll probably edit this post or clarify, correct or extend it in follow-up posts.The tendency of doing things varies from person to person. This is just one example of many imaginable ones. At the moment, I favor this view and, for simplicity, don’t recommend visualizing these GTD “meta-workflows”.ĭisclaimer: The ideas proposed here are “work in progress”, likewise this post. One could also treat the above combination of the Eisenhower Matrix and Kanban as an application of the 5 GTD workflows and do without making those explicit. use cards for them, using comments as “sub-cards” – or add further lists, e.g. Currently, one would thus have to improvise a bit and e.g. These would ideally be represented by sub-lists, which don’t exist in Trello (yet?). ![]() ![]() Side note: One could also extend the above board and make it more fine-grained by subdividing each list into the following 5 GTD ( Getting Things Done ) sub-workflows:Ĭapture, clarify, organize, reflect, and engage Note that each team member can (and should) have her/his own Eisenhower sub-matrix in addition, also combined with her/his own Kanban sub-workflow. Or one could also think of using a separate board for each of the 4 states of the Eisenhower matrix, with lists representing the Kanban states/stages connected through Kanban JIT processes. Integrating a particular product’s Kanban workflow would require adding further “sub-lists” for each of the steps of the product lifecycle. in a situation of a foreseeable flood of low-prio incoming requests, when you only have time to pick the high-priority ones out of these and leave almost all tasks in the “trash” by default -> this is not failsafe, of course!) ![]() In some seldomn special cases, usually just temporarily, one could also imagine that reversing the workflow would make more sense (e.g. In this order, it’s a failsafe workflow, where all incoming tasks are treated as highest priority tasks at first by default. If nothing else matches, they would end up in the low priority box (not urgent AND not important), i.e. They would then be triaged (qualified) and, if appropriate, distributed/moved to the other lists accordingly. ) would get proper (highest) attention and get collected in the INBOX list. This would guarantee, that first, all incoming tasks/requests (e-mails, phone calls, mail, visitors, time-triggered events, other events. Rest: Not urgent & not important: ELIMINATE! If not urgent & important: DECIDE+PLAN!Ĥ. Here’s an idea how to combine the concept of 2-dimensional triage (Eisenhower Matrix) with the idea of JIT workflows (JIT processes from supply chain to production to delivery) in Kanban / Kanban in software development, using Trello:ģ. Remember: “Everything should be made as simple as possible, but not simpler” (although that’s also a reminder to not over-simplify things). I like the Eisenhower Matrix a lot: In everyday life, the simple concepts often tend to be the most practical ones, and in the end, usually also the most useful and powerful ones. ![]()
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